Run a whole shoot on CREA
From checking availability to sending the invoice, one shoot moves through these tools. This page spells out each step: what you do, what your crew sees, what you get.
01D-3 · Availability first
What you do
Open Availability, pick candidate dates, write one line about the shoot, choose who to ask. Everyone gets their own link.
What your crew sees
A reply page with no login: ○△× per date, ten seconds. They can't see who else was asked or how others replied.
What you get
A date-by-person grid — it lights up the day everyone can make. The system never nags non-responders; chasing is your call.
02D-1 · One link is the call sheet
What you do
Build the call sheet in your project and hit publish. Drop the permanent link in the group chat. Edits? Publish again — the link never changes.
What your crew sees
The latest version on any phone — no app, no signup. Changes are flagged at the top, and readers can leave a name.
What you get
The read panel: who's read it, who's on the old version, who hasn't opened it. Post-send anxiety becomes a checklist.
03Before the shoot, line up the shots
What you do
Build the shot list grid: size, angle, duration, reference — import hand-drawn boards or PDF storyboards in one go.
What your crew sees
Camera crew reads one sheet for the whole film; the call sheet's scene table pulls from here automatically.
What you get
Shot list, call sheet, and set on one data line — no re-copying.
04Think the money through before the shoot
What you do
Open a production budget: eight categories, item × qty × unit price, contingency auto-calculated.
What your crew sees
Crew sees the same sheet; as expenses and comp come in, each category reconciles against actuals.
What you get
A budget you can hand to a producer — reconciling against real spend for the whole shoot.
05Shoot day · Receipts logged on the spot
What you do
When crew front cash, they open the project finance page, snap the receipt, enter the amount, submit. You approve and mark paid on the same page.
What your crew sees
Every claim they filed has a transparent status: submitted, approved, paid.
What you get
The books balance on wrap day. Export a CSV for accounting. Thirteen crumpled receipts never reach your pocket.
06After wrap · A compliant invoice in 3 minutes
What you do
Pull the client and line items from a past project, enter your registration number, save the PDF from the browser.
What your crew sees
What arrives is a properly formatted qualified invoice — rates segregated, tax rounded correctly.
What you get
Yearly income totals itself. Invoicing goes from a monthly burden to a quick step at wrap-up.
Why nobody on set complains
- —Call sheets readable without an account — zero signups for the crew
- —Availability replies need no login — ten seconds on any phone
- —Only the person who starts things needs a CREA account
The more you use it, the thicker your archive
Nothing these tools record goes to waste: who you worked with, how often, in what way — it grows into your crew list on its own, and your monthly reflection sees who you actually worked with. All of it visible to you alone.